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What is collected for the Melanesian Archive? |
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The Melanesian Archive is a collection of
unpublished documentation pertaining to the peoples, cultures, languages,
and history of Melanesia. Materials added to the collection thus far include
anthropologists’ fieldnotes and journals, other unpublished writings,
dissertations, photographs, films/videos, audio recordings, and maps.
Artifacts have been accepted on a limited basis. The Melanesian Archive
is a joint project between the UCSD Department of Anthropology and the
UCSD Libraries. The materials themselves are housed and administered through
the Mandeville Special Collections Library.
Published writings about Melanesia are also
collected by the UCSD Libraries. Books, dissertations, and serial publications
are generally housed in the Social Sciences and Humanities Library, although
rare books are held in the Mandeville Special Collections Library. More
information about the collections may be accessed on the Internet at:
http://sshl.ucsd.edu/melanesia
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What are the advantages of donating materials
to the Melanesian Archive? |
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| In accepting a collection, the University
of California is making a commitment to preserve the collection for posterity,
and to make it accessible to researchers. The Melanesian Archive offers
secure storage in a climate controlled environment, preservation of fragile
materials, organization of the collection, cataloging, and creation of finding
aids. Additionally, if permission is given by the donor, copies of the materials
may be shared at no cost with research institutions in Melanesia.
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What happens to the copyright of donated materials?
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Virtually all unpublished manuscripts, recordings,
and photographs are protected under international copyright law. Special
copyright provisions also apply to sound recordings, pictorial, musical,
graphic, motion picture, or other audio-visual works, which severely restrict
duplicating without the expressed permission of the holder of copyright.
Upon acceptance of a collection, a deed
of gift will be negotiated. In this document, a decision regarding copyright
is specified. The donor may transfer copyright to the University of California
or retain copyright for him/herself (or his/her heirs).
Users of materials in the Melanesian Archive
are responsible for communicating with the holder of copyright concerning
permissions to quote extensively or otherwise publish copyrighted material
from our collections. If copyright is transferred to the University, the
library will handle these requests. If copyright is retained by the donor
(or his/her heirs), users will need to contact the donor for publication
permission.
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What about restricting access to sensitive
information? |
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| Unless otherwise requested, access to materials
in the Melanesian Archive is open to all. Reasonable restrictions may be
applied by the donor to any portion of the materials; restrictions are negotiated
and agreed upon at the signing of a deed of gift. For example, one might
choose to restrict access to personal field diaries for a specified number
of years. In the interests of providing maximum access to the materials,
restrictions should be as minimal as possible. |
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Will Melanesian Archive appraise a collection
for tax purposes? |
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| No, federal tax regulations prohibit UCSD
staff from giving appraisals or estimates of value for donors. Valuation
is the responsibility of the donor. Donated materials valued at more than
$5,000 require appraisal information and appropriate IRS forms. Because
tax laws change from time to time, donors are encouraged to consult a knowledgeable
tax expert about current requirements. |
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Is any support available for packing and shipping
costs? |
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| The Melanesian Archive is able to provide
reimbursement for the costs of getting materials to San Diego. It is necessary
to supply receipts or other documentation of costs. |
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Need more information? |
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Please contact one of the following staff
members:
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Dr. Donald Tuzin (Curator, Melanesian
Archive)
Department of Anthropology
University of California, San Diego
9500 Gilman Drive, mail code 0532
La Jolla, CA 92037-0532 USA
telephone 858-534-2694
email dtuzin@ucsd.edu
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Ms. Kathryn Creely (Librarian)
Melanesian Studies Resource Center
Social Sciences and Humanities Library
9500 Gilman Drive, mail code 0175R
La Jolla, CA 92037-0175 USA
telephone 858-534-2029
email kcreely@ucsd.edu
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Information for Potential Donors
