SSH Cluster Bibliographers Group
14 February 2007
Room 276, 1-2:30 p.m.
Meeting Summary
Present: Leslie Abrams, Adele Barsh, Ken Calkins, Jim Cheng, Harold Colson, Kathy Creely, Tammy Dearie, Sam Dunlap (convener), Holly Eggleston, Ryan Finnerty, Catherine Friedman, Martha Hruska, Rebecca Hyde, Sanae Isozumi, David Jahn, Elliot Kanter, Karen Lindvall-Larson, Rob Melton, Alanna Aiko Moore, Stacy Nelson, Annelise Sklar, Michael Smith, Dan Suchy
Announcements:
The Group welcomed two new members: Annelise Sklar, Political Science / State and Local Documents Librarian; and Mike Smith, Maps Librarian.
We congratulated Arvid Nelsen on his new assignment as Archivist of the Charles Babbage Institute at the University of Minnesota and thanked him for his contributions to the SSH Cluster Bibs.
Sam announced that the Acquisitions Department will no longer sort and distribute “blurbs” to the subject specialists. Rather, they will stage these for review in the black bin in the Review Room. Collection Managers should check the bin regularly and take what they want. It will be emptied whenever it is full.
Sam reported that there is a Telnet Secure Shell on the computer in the Review Room. People can use their user name and password to log in and check order and fund information. Another option is to use the My Millennium feature.
Ken announced a recent gift from Sam Hinton that has a heavy emphasis on folk music.
New electronic resources, database trials, etc.
Elliot announced that CLICS has subscribed to Reference Universe.
Rob announced three trials: Theatre in Video through March 8; North American Indian Drama through March 31; and American Broadsides and Ephemera, Series 1, 1760-1900 through February 28. He also noted that the English Short Title Catalogue (ESTC) has transitioned off the RLG platform and is now available for free from the British Library. CDL also recently acquired the Wilson Play Index and the American Film Institute Catalog
Stacy announced that the SFX UC-eLinks are activated for the Taylor & Francis titles, with complete access back to 1997 (like Blackwell), where online access is available. There is no word from CDL when records will be loaded into Roger.
Harold announced that the LexisNexis Academic redesign coming this summer will extend the legal "Shephardizing" function down to the federal District and Appellate Court level.
Martha acknowledged the contributions of Elliot and Harold on the CDC Newspaper Task Force and noted that there will soon be a new UC-wide Newspapers Bibliographer Group. There will be an opportunity for a SSH Cluster member to represent UCSD’s interests in this area.
Updates:
Sam reported the highlights from the Collection Coordinators Group meeting on Jan. 10 (with Leslie and Harold in attendance):
The Taylor & Francis negotiations were “in the works” and that access was expected in February. Our first phase of the standing orders review for the “series added entries” is complete and savings should revert back to the subject monograph funds around July. Titles must be cancelled and confirmation received before the figures can be calculated. The analyzed serials (classed together) will be reviewed next and Acquisitions is compiling the lists. Holly is working with Tony and Martha to draft a charge to an E-Books Task Force and details will be forthcoming.
Sam reported the highlights from the Collection Coordinators Group meeting Feb. 7 (with Leslie and Harold in attendance):
The final lists of Blackwell and Elsevier ScienceDirect title swaps were distributed and CDC will address the entire title-swapping process. The Acquisitions Department is working on the analyzed serials (classed together) lists. The University of Chicago Press is changing their pricing structure. The current print with single-user access option has been resubscribed, as per CDL advice. The new “enterprise-wide pricing” site license is four times what we are currently paying for the “single-user” price. We discussed the upcoming Agenda for the Bibliographers Council meeting and the Technical Services Managers Group Rush Policy. This document was internally-driven and designed to resolve conflicting interpretations within the unit.
Sam reported highlights of the Metadata Services Department (MSD) liaison’s meeting on Feb.14 (with Ryan Finnerty, Megan and Mike in attendance): Ryan distributed an overview of the MSD Liaisons Program and distributed an updated copy of the MSD organizational chart. We discussed a variety of collections projects, including SSHL Reference weeding, JSTOR Phase 1 fill-in needs and the upcoming JSTOR Phase 2; SSH 7 th Floor weeding of around 50,000 volumes to create needed growth space for five years; and government documents, micro, maps and atlases projects.
Sam reported that the review of 6 th Floor split-run serials is completed and that titles held in the Stacks and the Annex will be transferred to SRLF or withdrawn.
Sam updated the Group on a variety of SSH Reference weeding activities. We are proceeding on a three-prong approach to identify print titles to remove from the collection and send to SRLF. The “big sets” list was sent to MSD. Collection Managers are reviewing their subject areas to identify individual titles and sets to remove. We continue to identify titles, sets, or types of materials that are now available online or have online equivalents that will allow us to migrate formats.
Discussion:
The Record for the online journal, Educational Theory, shows holdings via Blackwell from v.47 (1997) to the present. When we go to the Blackwell site, we see that the actual available online holdings go back to 1984. This is an example of “CDL non-licensed working access.” Our CDL contract for Blackwell is for access from 1997 to the present and this is what our records must reflect. We know, and patrons discover, that there is additional content available, at least until Blackwell decides to block it.
Sam distributed a list of the status of UCSD’s Format Migration Projects, to date, prepared by Stacy. It includes information as to whether there is a shared print archival copy and from what date, whether the package participates with a trusted third party repository such as Portico, the date of UCSD format migration, and if the publisher permits print cancellations.
Harold reminded the Group the JSTOR has rescanned the images that were so poor in earlier issues, so poor image quality is less the case now. We should consider this fact and re-review our initial list of titles to keep at UCSD. Sam will distribute this list to the Collection Managers who had requested to keep selected titles in the collection and ask them to re-review their decisions by February 26.
The JSTOR Phase 2 list was distributed earlier to the SSH Cluster Bibs. The default decision will be to contribute all titles to the JSTOR Archive unless specifically indicated to the Cluster Libraries’ Collection Coordinators. Collection Managers should review the titles and be prepared to justify reasons to keep a particular title on site. Send any justifications to the appropriate Collection Coordinator by Friday, March 9. Titles will be reviewed and forwarded to Ryan for him to compile and return by the final March 15 CDL deadline.
Show-and-Tell:
Sam demonstrated some of the many revisions to the Collection Development Toolkit that now includes links to fund reports, the LC classification schedule, a request form for cataloging electronic resources, and much, much more. Please send suggestions for updates and new content as you find them.