SSH Cluster Bibliographers Group
13 December 2006
1-2:30 p.m., Room 276
Meeting Summary
Present: Leslie Abrams, Adele Barsh, Ken Calkins, Jim Cheng, Victoria Chu, Harold Colson, Tammy Dearie, Sam Dunlap (convenor), Holly Eggleston, Ryan Finnerty, Catherine Friedman, Martha Hruska, Rebecca Hyde, Sanae Isozumi, Karen Lindvall-Larson, Rob Melton, Alanna Aiko Moore, R.Arvid Nelsen, Stacy Nelson, Alice Perez.
Special Presentation:
Susan Starr discussed the toolkits that the Scholarly Communications Officers have created to help subject specialists, collection managers and liaisons discuss issues like copyright and scholarly society publications with faculty.
http://libraries.universityofcalifornia.edu/sco/toolkit_copyright.html
http://libraries.universityofcalifornia.edu/sco/toolkit_economics.html
http://libraries.universityofcalifornia.edu/sco/toolkit_societies.html
She asked us to think of contacts in our Departments who would be interested and receptive to discussing these issues. She would be happy to contact them to talk about this. Susan stressed that it is vital that we all begin to engage and educate our faculty during our ongoing communication and conversations with them.
Announcements:
New database trials and acquisitions (all)
Sam reminded the group that about the CRL Purchase Proposals for 2008 and our opportunity for input. We should try to identify appropriate candidates to recommend to CRL and obtain information on vendor contacts and pricing, a description of the set, availability of MARC records, etc, and justification as to why CRL should purchase it and the research user groups it would serve. This information may be sent to Sam who will follow-up, as necessary. Rob asked how long it takes for CRL holdings to be added to Melvyl. [Ryan followed up and reported that CRL records are contributed via OCLC and that CDL loads these records weekly].
Tony regrets that he will no longer be able to attend our meetings due to other CDL and Verde implementation commitments. Holly and Stacy will be able representatives from the Acquisitions Department.
Martha announced that the 2007 CDL Licensing Workplan is in the works and more information will be available soon.
Tammy announced that two new librarians will be joining SSHL: Mike Smith, Map Librarian, will begin December 18; and Annelise Sklar, Political Science/ Local Documents Librarian, will begin January 16.
Updates:
Highlights from meetings of the Collection Coordinators Group, Nov.1:
Highlights from meetings of the Collection Coordinators Group, Dec.6:
Sam is the UCSD representative to the UC-wide group working with this year’s 2007 Blackwell and Elsevier ScienceDirect title adjustment process. The first conference call was on Dec.8 and we discussed the Blackwell “Compass” titles which are electronic products, but not electronic journals with a print counterpart. At $3139 each to add, Sam suggests treating these separately from this title adjustment exercise. This year’s spreadsheets are much improved over last year’s and include Relative Cost Index information, based on the value-based metric model devised by Ted Bergstrom and Preston McAfee. Our goal is to add and cancel titles while containing costs at zero-sum gain. The next conference call is on Dec.21 and will focus on campus suggested titles to add and drop from the contracts. Our final conference call will be on January 5, 2007, and final recommendations will be in place by January 8.
Phase I of the STO (SAE) review is completed and decisions have been forwarded to Virginia Pulido-Casa in Acquistions. We expect the second part of the review in early 2007.
Sam has distributed copies of Roger records of serial titles on the 6 th Floor of SSHL to the appropriate collection managers. These are titles with holdings split between the Stacks, the Annex, and even SRLF. Our goal is to transfer as many runs to SRLF as possible, and free up space in both the Tower and the Annex. Many records show split-holdings at IR/PS and the Annex and Harold will review these for retention decisions. Sam asked that these decisions be returned to him by January 12, 2007.
Discussion:
Sam reminded the group about the SSH Reference review that is ongoing, with the goal of reducing the collection by half by June, 2007. Several “big sets” have been identified for transfer to SRLF, and now Subject Specialists / Collection Managers have the opportunity to review their areas of responsibility to identify titles to transfer to SRLF. Sam distributed two documents: the “SSH Reference Collection Reduction Project Timeline and Strategy” and the “SSH Reference Collection Transfer Guidelines,” copied below:
SSH Ref Collection Reduction Project Timeline and Strategy
August-September: identify “big sets” for transfer to SRLF
Fall-Spring 2007: Kelly reviews print abstracting and indexing resources and identifies commercially-available databases.
Spring 2007: Subject specialists review collections and identify outdated or duplicative titles to transfer to SRLF.
Summer 2007: Review remaining collections and space and recommend process for further reducing print collections, as needed.
Ongoing: Identify print titles that have migrated to e- or “free” and work with Acquisitions Dept, Collection Coordinator and EISC to initiate online access.
SD 080106
SSH Ref Collection Transfer Guidelines
Subject Specialists/Collection Managers should review collections and identify outdated or duplicative titles in their areas to transfer to SRLF.
Titles should be removed and placed on a truck outside Sam’s cubicle for general review by all reference providers.
A sign on each truck will indicate the date volumes are staged and the date that the truck will be moved. The titles will remain staged for general review for one week.
If anyone feels that a particular title should remain in Reference, a “Retain in Reference” streamer should be inserted in the volume and initialed by the requesting reference provider.
After one week, the truck will be moved to Database Management for Ryan and Kourtney to transfer to SRLF.
Should the Collection Manager prefer that particular titles be transferred to the SSH Stacks, s/he should ensure that there is space available in that call number area in the Stacks to accommodate the volume(s). A “weeding instructions” flag should be inserted into the volume with the “Stacks” line indicated.
SD 120506
Next meeting: Wednesday, February 14, 2007, from 1-2:30 p.m. in Room 276