SSH Cluster Bibliographers Group
June 13, 2001
9-10 a.m.
Price Center, Berkeley Room


Present: Sam (convener), Laura, Elliot, Rob, Leslie, Sanae, Rieko (guest), Gayle (recorder), Larry, Kathy C., Alice, Ken, Jim, Karen L-L

I. Volunteer to step forward to take meeting summaries to have posted to the SSH Bibliographer Group website on the SSHL intranet.

Gayle volunteered for this last meeting of the fiscal year. No new volunteer at this time. In the future minutes will be forwarded to Cathy Holdeman or Allie Amigh for posting on the Bibliographers Group web page.

II. Announcements

Sam welcomed new librarians Ken Calkins and Rob Melton.

Sam clarified the role of the group. Cluster bibliographers include SSH, AAL, Music, IR/PS, basically all selectors in areas in the tower for the general collections.

Per Stacy Nelson for a couple of months now the serials unit has been using the new MilSer product for serials holdings. The serials unit no longer updates order records in Innopac. Holdings will look strange with viewing irregularities. Holdings information will continue to look the same in Roger as only order records are affected.

Natalie Tanjuan is updating the old 'blue sheet' form for new serial orders. Send 'blue sheets' to Sam. He will verify that funds are readily available, and forward the order request to the serials unit in the Acquisitions Dept..

The Price Center Berkeley room has been booked for SSHL Cluster Bibs meetings for the rest of the year. The meetings are on

Sept. 12, Oct. 10, Nov. 14, and Dec. 12, all 9-10 a.m.

III. Update on SSHL participation on the CMI, Collection Management Initiative (Elliott, Sam)

Harold has 12 titles for the CMI project, 6 are from JSTOR and will affect SSH, the other 6 are from miscellaneous vendors, e.g. Elsevier, Wiley, etc. and are at IR/PS.

Elliot and Sam contacted the history department. Elliot is proposing 7 JSTOR titles, Sam originally proposed 8, the faculty agreed to 4 in European history.

UCSD is volunteering to serve as an experimental site for the project. Experimental sites will rely solely on an electronic version of a journal, rather than print and/or electronic. Print titles will be stored off-site. The experiment will gage the effect of users, e.g. complaint factor, why they need paper, effect on ILL, etc.

Other campuses will opt to volunteer as a control campus. The print version of journals will remain on the shelves, and will be marked in such a way so that usage statistics can be made before being reshelved.

Anne P. at BML, and Deborah K. at S&E are also proposing titles for consideration. CDL will pair up campuses with similar journals to gage patterns. None of the proposed titles have been officially selected yet.

Phyllis will discuss UC progress at todays LMG meeting.

IV. Update on the Annex Weeding Project (Sam)

Sam will meet with Ken and Rob after ALA to fill them in on background and detail information related to the Annex weeding project.

In the next two years, we will remove 150,000 low to no-use volumes from the annex. Space is needed to accommodate a transfer of materials for the BML renovation, as well to relieve crowded branches, e.g. IR/PS.

Kate in catalog maintenance is working on the bibliographers' boolean lists, there are three categories for consideration: keep at the annex, send to SRLF, or if a title is a duplicate at SRLF, withdraw. Kate is keeping statistics.

Bibliographers can request lists in their subject areas from Karen P. for monographs, and from Ryan F. for serials. Ryan will check Melvyl and Orion records to identify those titles already at SRLF.

V. Update on SRLF (Sam)

Ryan F. is coordinating shipments to SRLF. They are picking up the final shipment for 2000-2001 in June (for a total of 6,000 volumes.) Most are serials which will be processed with no expected backlog.

The 2001-2002 shipment will take place in July. Titles will be mainly from Special Collections, SIO, and Govt. Docs. Karrie P. has worked out a detailed workflow to accommodate depository items.

Large shipments from the annex weeding project (approx. 20,000 at a time), will be stored and processed later with an 'unavailable' note in the Roger record.

VI. Other collections issues

Leslie asked about environmental improvements at the annex. There is a new HVAC system. Brian recognizes the value of the annex long term. The annex will now be able to accommodate more environmentally sensitive items.

The mechanism for processing reserves will be revamped. The current process is to add all copies as they come off of reserves. Rob and Elliot volunteered to work with Sam to set up a process that includes bibliographer review. Sam will set up a meeting that includes staff involved in the reserve process.