Present: Leslie Abrams, Victoria Chu, Harold Colson, Kathy Creely, Tammy Dearie, Sam Dunlap (convenor), Megan Dreger, Holly Eggleston, Ryan Finnerty, Catherine Friedman, Tony Harvell, Sanae Isozumi, Elliot Kanter, Karen Lindvall-Larson, Rob Melton, Arvid Nelsen, Stacy Nelson, Alice Perez,

1. Announcements:

• Welcome to new members! Megan introduced Rebecca Hyde, Librarian for Government Information and Political Science. Tony introduced Holly Eggleston, the Assistant Department Head, Acquisitions Department, who has the lead role in database licensing. Harold introduced Victoria Chu, Chinese Studies Librarian. Tammy announced that Dan Suchy is SSHL’s new Electronic Information Services Coordinator.
• New databases include ECCO, the Eighteenth Century Collection Online and AnthroSource, full text of journals published by the American Anthropological Association, some back 100 years or more.
• Trials currently underway include the Classical Music Library and Smithsonian Global Sound, which is produced in partnership with Smithsonian Folkways Recordings.
• Other electronic resources in the works at various stages include: Rob announced that the one-month trial of the International Bibliography of Theatre andDance has ended and a recommendation will be made that CDL consider the database as “bibliography only,” rather than the full-text version, much of which is duplicated elsewhere. Harold announced that the suggested Tier 1 upgrade of Newsbank:America’s Newspapers to include California and international newspaper content has been made to CDL. He reported that access to Factiva should be announced very soon, with training to follow. Tony reported that GLBT Life is in the CDL licensing queue, and that the Chronicle of Higher Education is in the works, with a projected target date of January 2006, if not sooner. Ken announced that UCSD will soon acquire access to DRAM, the Database of Recorded American Music. Kathy announced that a trial of New Testament Abstracts is in the works. Leslie announced that she is part of a UC-wide group evaluating four platforms of the Avery Index to Architecture Periodicals to make a recommendation to CDL. Arvid is working with Dan to set up a trial of the Patrologiae Graecae database, and Sam is submitting a proposal for membership to the Roper Center for Public Opinion Research to Catherine to take to CMG.
• Elliot, Dan and Sam will conduct two Sage training sessions for the new Librarians, and anyone else who would like a ‘refresher.’ There will be one introductory session and one advanced session. We will try to reserve the LEC during the first half of November.
• Special Purchase Proposals are due to Katie Grimm on or before October 28. Please discuss any proposals with your Collection Coordinator before submitting them.

2. Updates:

• Highlights of the Collection Coordinators Group meetings August 11 and September 8 (Sam, Harold, Leslie in attendance).
• The main item of interest is the OCLC Collection Analysis Tool which allows comparisons of UCSD holdings against the entire WorldCat database or against another university or group of peers. We will discuss next steps in training and rolling out this resource to UCSD librarians at the next Collection Coordinators Group meeting.
• Highlights of the September 14 meeting with our Metadata Services Liaison, Ryan Finnerty (Elisabeth, Megan, Sam in attendance)
• Analytic records for large sets such as ECCO will be loaded into Roger, but not to Melvyl until we can load one copy of each record into Melvyl with a new location designation such as “UC Libraries.” The UC-wide Bibliographic Services Task Force is working on this issue. Records for UC Press eScholarship books are not displaying consistently in Roger. This has to do with the unique workflow that UC’s Shared Cataloging Program, based at UCSD, has with UC Press. The Metadata Services Department is revising the workflow to alleviate this confusion.
• UCSD nominations for the CRL Purchase Proposal Program
• Sam submitted one title to CRL: Newspapers of the French Revolution, 1848. This is a one-time purchase of $10,500 from Primary Source / Thomson Gale, and consists of 72 reels and 417 titles.
• YBP Shelf Ready service
• Tony announced that UCSD has supplied barcodes to YBP and anticipates shelf-ready books to arrive in two or three weeks. These will be book (not slip) approvals, and will be titles with DLC copy, not CIP data. Review procedures will remain the same: books will stay on the shelf for a one-week review period. During this time we may make fund changes. After this period, the Acquisitions Department will deliver the titles directly to libraries within Geisel. Tony will check with YBP to see if shelf-ready books will come with jackets, as these sometimes contain important information.
• Changes to PCI and PCI Full Text
• In November, ProQuest will change the name of the databases to Periodicals Index Online (formerly PCI), and Periodicals Archive Online (formerly PCI Full Text). This should alleviate the confusion between the databases, and what is full-text and what is merely indexed.

3. Reminders:

• Gobi2 shared folders.
• In order to move messages into folders for the new SSH Cluster Bibs members, we must go into the “Folders” section and from there into “More folders.” We must then edit the folder for the new members and mark them as “show” (then “save”) so that the new shared folder will appear in our individual folder menus. Sam demonstrated how to do this.
• Guidelines for ordering ABC-CLIO bundled print and electronic titles
• There are two ways the bundled ABC-CLIO orders may be sent to the Acquisitions Department.
  1. The fastest is e-mail. Include a note to order the bundled set, the subject fund to use for the print portion, and any special instructions such as notifies or special locations.
  2. The same information can also be included with the Gobi2 order and then submitted as normal. Any of the note fields can be used (Vendor Note or Internal Note). Indicate "bundled set" or "print and e-book," along with any special instructions. After Acquisitions Department staff prints the titles, the requested bundled set will be processed separately from the regular YBP orders.
• The default location for the print copy is SSH Ref. If another location is preferred, then that location should be included on the order request.
• The individual prices for the print and e-book will be 1/2 of the bundled price. The print price and shipping cost will be charged to the subject funds. The e-book price and hosting fee will be charged to the digital fund. If you want to be notified of the bundled price, please ask Marie Munns, who obtains the bundled price from the ABC-CLIO website: http://www.abc-clio.com/academic/

Next meeting: Wednesday
December 14
1-2:30 in the
Price Center San Francisco/Santa Cruz Room