SSH Cluster Bibliographers Group
SSH Cluster Bibliographers Group
9 August 2006
1-2:30 p.m., Arts Libraries Seminar Room

Meeting Summary

Present: Leslie Abrams, Ken Calkins, Harold Colson, Kathy Creely, Tammy Dearie, Sam Dunlap (convenor), Holly Eggleston, Ryan Finnerty, Catherine Friedman, Tony Harvell, Sanae Isozumi, Karen Lindvall-Larson, Rob Melton, Alanna Aiko Moore, Stacy Nelson, Alice Perez, Dan Suchy.

Announcements:

Tony introduced Michelle Peters-Coville, our new Library Collections Fiscal Manager who will replace Katie Grimm. Welcome Michelle!

New database trials, acquisitions and upgrades:

Ken announced that three audio databases from Alexander Street Press are now live: Smithsonian Global Sound, Classical Music Library, and African American Song, He will be setting up a trial to Rock's Backpages that has over 10,000 articles from journals and magazines from the 1960s to the present.

Kathy asked about the ATLA Religion Database and the “serials” component, ATLAS, that we thought had been approved. Acquisitions will investigate.

Sam reminded the group that the various UC-wide subject consortia’s recommendations are due to JSC by August 15. Some resources appear on more than one group’s list, including the Times of London, the British Parliamentary Papers, and K.G. Saur’s International Bibliography of Book Reviews of Scholarly Literature in the Humanities and Social Sciences (IBR).

Leslie announced that the Arts group is recommending the Design and Applied Arts Index that will have broad application throughout the humanities and arts.

Updates:

Highlights of Collection Coordinator Group meetings

From the July 5 meeting Sam reported from the CDC 6/20 conference call: JSTOR Phase I should be completed by February 2007. JSTOR Phase II is under discussion, but nothing is yet signed. The call for consortial subject group recommendations was made and the deadline for submission is August 15. In addition, the libraries reported on upcoming weeding activities.

From the August 2 meeting Sam reported from the CDC 7/21 conference call: CDL is undergoing reorganization along programmatic lines. The Taylor and Francis discussions are ongoing. The social sciences and humanities titles do not have a dollar cap; T&F is still “growing” the SSH collection, both in number of titles and in size and frequency of publication. The JSTOR Phase II proposal has been received. In addition, LexisNexis has been renewed for 06/07 at the price of $46,086, which represents a 7.7% increase. We should assess and compare the content of LN with Factiva and Westlaw and reach a decision by May 2007. Both Elliot and Harold are members of the SOPAG/JSC Newspaper Task Force and are using the Serials Solution overlap tool to assess the newspaper component of these databases. There are still the legal and business (and many other) resources that need analysis. Holly offered to work with Sam to contact other institutions to see if someone has already undertaken this comparative review.

Highlights of Metadata Services Liaison’s meeting

At the June 30 meeting we learned that the CD-ROM reunification effort is in the works. There remain a few items where the book can not be located or is checked out. Ryan also announced a new LC proposal for dealing with ordinal numbers in the descriptive fields: notes, edition statement, and series entries. They will use whatever they find first in both English (e.g. 2d vs 2 nd) and other languages (e.g.. 2a [segunda], 2ème [deuxième], 2. [zweite]).

CDL Reorganization

The CDL Reorganization document was distributed on August 8 and Ivy Anderson’s newly-named unit is Collection Development and Management. Her responsibilities now include licensed content, built content, and shared print. At the August 4 first-ever in-person meeting of the UC Religious Studies and Philosophy group, Ivy said that CDL is trying to mirror campus integration of resources and working to address these intersections that subject specialists and librarians deal with every day. Kathy mentioned that Ivy distributed a useful power point presentation on Tier 2 licencing to the group for discussion and it is available on the “Inside CDL-Licensing Toolkit:” http://www.cdlib.org/inside/collect/toolkit/index.html#tier

YBP University /Trade plan profile “paper preferred” and binding costs

Sam brought two samples of YBP shelf-ready titles that had been bound. We will be seeing more of these bound titles that YBP provides. We no longer have to prepare binding shipments to send to the northern UC Bindery and have our new books off-site for 6 weeks. Preservation pays the binding costs of $8.10 per volume for the Norlam laminated binding and the same for Buckram, which YBP uses if the books do not have stitching. The UC Bindery costs are $8.18 for Mylar (similar to Norlam) and $12 for Buckram, exclusive of our labor and handling costs. In addition, around 25% of university press titles are published simultaneously in paper and hardback. Our “paper preferred” savings are at least $30 per volume. By way of example, the Norlam-bound title, “Cultural Psychology of Immigrants” cost $39.95 for paper and $99.95 for hardbound. The Buckram-bound title, “Rhetorics of Display,” cost $29.95 for paper and $69.95 for hardbound. We will continue to exercise the “paper preferred” option in order to maximize our purchasing capability.

Discussion:

Holly demonstrated the Electronic Resource Troubleshooting tool that is available from the Acquisition Department page http://orpheus.ucsd.edu/acq/index.htm

and then “For bibliographers and library staff:” http://orpheus.ucsd.edu/acq/forbibliographers.htm

We should use this tool and fill out the questions to determine whether a problem is UCSD-only or UC-wide. For UCSD-only problems, there is an online form that should be filled out and sent to electroniclib. For UC-wide access problems, there is a link to the CDL “Report a problem” page.

Sam demonstrated OttoEditions, Harrassowitz’s online selection tool for German-language as well as English-language monographs published in the Netherlands and Scandinavia. User names and passwords will be distributed to the subject Collection Managers. Instructions were distributed and are copied below. Acquisitions batches and retrieves the Harrassowitz orders and sends every two weeks. June 9 was the date on the last batch of slips, so we should search the database for titles in our subject areas from that date forward.

Sam distributed a document SSH Tower weeding: next steps and timeline, copied below. The group agreed that we should begin with Oxford, a Portico participant, and for which CDL recently purchased backfiles of 180 titles with end-of-fy06 funds. Tony will obtain a list of titles in the CDL Contract and SSHL staff will annotate it with current subscription information and call number for distribution to the SSH Cluster. Stacy noted that the price of the electronic is tied to our print subscriptions and we will need to notify Terry Vrable of the titles we want to cancel. Stacy reminded us that serial renewals are due at the end of September, so we will apply a two-pronged approach to Oxford: First, we will review the list and identify titles that may be cancelled and inform Stacy by September 15. We will then review the list to identify titles that may be transferred to SRLF by the end of September.

Two handouts distributed at the meeting:

USING OTTOEDITIONS FOR HARRASSOWITZ FORM SELECTIONS

Note: Harrassowitz supplies German imprints as well as English-language publications from Germany, the Netherlands and Scandinavia.

1. Log into OttoEditions using the user name/password supplied to you.
   (I suggest bookmarking the link: http://www.harrassowitz.de/oedit.html )
   
2. To view the form selections in your subject(s), click on the button Search and order.
   (Don't worry - you really can't place an order - your password just allows you to select).
   
3. You may search under their broad subject headings or the LC class stem or use their other searchable indexes such as keyword or title. Assuming that you will be reviewing your slips on a regular basis, you will probably want to limit your search to a specific time period. This you do from the "limit" portion of the search screen under: Date added to Otto between (YYYYMMDD). Be sure to follow their date format. There are also other limits you may wish to apply to narrow your searches ("in print" is a good limit!).
   
4. Once you retrieve your selections you can then go through and select the ones you want by clicking the box to the left of the author’s name. Once you click on "Select" you will be presented with a larger form. You will need to specify the customer code. This is set to your login so most of you should be presented with only one code: CALLA - which is the code most of you will use. (We have multiple accounts with Harrassowitz). CALLA consists of the first three letters of “ California” and the first two letters of “ La Jolla.”
   
5. Fill in your selector's initials and the fund code. You may use the Library note 2 file to ask that something be put in Reference, sent to IRPS, or ask to be notified when it arrives.
   
6. Click on the “Submit” button. The note in OttoEditions will now read “Selected by library.”
   
7. You may cancel your selection at any time by clicking on "Stop selection process for this title."
   Otherwise, if you select and later find you want to cancel, you will need to contact Acquisitions to remove it from the selection list. We will process Harrassowitz orders in batches, so the orders will not likely go out immediately so we can still stop it before ordering.
   
8. OttoEditions will normally tell you if it has already been selected or supplied to our library, so duplication (at least other than for variant editions) should be pretty closely controlled. You can also check to see if a title is on a Standing Order before you select it, by clicking on that button. However, since most of our German-language orders are filled by Harrassowitz, they should also catch at their end.
   
9. Acquisitions will retrieve the selections periodically and place the orders via Millennium - so your order may not show up in Millennium immediately after you select it here.

SD/TH 080906

SSH Tower weeding strategy and timeline

Fact: We have a finite amount of space in the Tower.

One strategy is to remove the majority of print titles that are duplicated in electronic format. Titles may be cancelled and savings could revert back to the subject funds.

CDL has negotiated and licensed perpetual access to journals in these packages:

Blackwell (many backfile titles are in JSTOR)
Cambridge (many backfile titles are in JSTOR)
Oxford, a Portico participant, and CDL recently purchased backfiles of 180 titles with end-of-FY06 funds

Proposed timeline for review

1. Mid-August: Acquisitions will provide title lists by package and indicate the beginning of electronic coverage for each title.
2. Late-August: SSHL assistants will check Roger to determine which print volumes are duplicated by electronic format and annotate the list.
3. Early September: Collection Managers will review the list and verify that these duplicated print volumes may be transferred to SRLF. There may be exceptions and the Collection Manager may make a case for retaining the print and continue the subscription. These exceptions should be discussed with the Collection Coordinator.
4. Late September: Collection Coordinator will conduct final list review, follow-up with Collection Managers, as needed, and send to Kourtney and Ryan in MDS for action.

SD 080906