Present: Ken Calkins, Harold Colson, Ken Calkins, Kathy Creely, Larry Cruse, Tammy Dearie, Megan Dreger, Sam Dunlap (convenor), Ryan Finnerty, Catherine Friedman, Tony Harvell, James R Jacobs, Elliot Kanter, Elisabeth Leonard, Karen Lindvall-Larson, Rob Melton, Vickie O’Riordan (guest), Alice Perez, Vicki Williamson

1. Announcements

• The Gobi2 “e-mail” feature does not appear to be functioning, or functioning consistently, and this has to do with the spam and security set-up at UCSD. Carolyn Morris is talking with Library IT. One workaround is to move records into another bibliographer’s shared folder, with a note, if needed. [Subsequently Tony sent a message with a workaround: address messages to person@library.ucsd.edu]
• Sam reminded the group to send changes or additions to the Disaster Salvage Priorities document to Julie Page by June 13.
• Questions:
  • Everyone should be able to view their fund accounting reports online. There may be instances where a blank frame at the left hand side of the page where the fund managers should be. In this case, you need to contact your DSSL to install free java software on your PC.
  • We discussed the “Rejects” shared folders in Gobi2 that were set up during our transition from paper slips to online selection. Because of the powerful searching features of Gobi2 and the many ways to view non-selected “slips,” the group agreed that we may delete them.
  • Bibliographers may send fund code mapping changes to Tony and Sam to ask Carolyn to change in the approval plan.

2. Updates:

• CD-ROMs retrospective: Kathy and Elliot reported that retention and location decisions have been made for all titles. For those designated “withdraw,” Ryan has withdrawn them. Those needing to be reunited with the books will be processed later. CD-ROMs prospective: Sam outlined the process and workflow for dealing with current and future exceptions to the default, which is to shelve the accompanying material with the book. We will clarify default locations because audio CDs are automatically cataloged for Music Con Circ. The original Accompanying Electronic Resources proposal only dealt with CD-ROMs, not audio or visual resources. [Subsequent to this meeting, the proposal will go back to the Catalog Department Management Group for further discussion and recommendations regarding audio and visual components.] Sam will work with Ryan and compile this information and a draft document to distribute to the group for discussion at our August 10 meeting.
• Sam summarized highlights of the May 16 meeting with Ryan, our Catalog Dept Liaison (with Megan, Larry, Elisabeth in attendance): Reclass of the SSH Docs EU Collection to LC; the cross-reference of “Department” to “Dept” in authority records; implementation of the OCLC alert service to enhanced records containing tables of contents; the eventual reclass of JX to JZ; YBP’s shelf-ready service; and adding records from the American Memory basefile to the catalog.
• Sam summarized highlights of the June 1 meeting of the Collection Coordinators Group (with Harold and Leslie in attendance): UCSD’s subscription to an OCLC Collection Analysis tool which Phyllis will announce later in the month; creating shared print archives outside of normal CDL channels; revision of the “blue form” order for a new continuation form and the order for new electronic resource form; and the possible UCSD subscription to and/or content analysis of Factiva with the Nexis portion of LexisNexis.
• Tony described a conversation with a visiting ebrary representative on May 26 and outlined some of their available packages and indicated that he was favorably impressed by the robustness of their system. One option is an annual subscription to a “custom collection,” which might contain academic titles. Ebrary could be an option for adding titles that are frequently requested for course reserves.

3. Discussion:

• Vickie O’Riordan announced that for the next two years, UCSD faculty and our visual resources collection have the opportunity to add visual content ARTstor. Over the years, ARTstor has expanded to include many multidisciplinary sources from collections worldwide. We are actively seeing image content, and interested faculty should contact Vickie at the UCSD Arts Libraries.
• ABC-CLIO offers the electronic version of their reference works at the time of purchase only, and only via direct order from ABC-CLIO. For this reason, all ABC-CLIO publications have been converted to “slips” in the Gobi2 database. The group agreed that in cases where the electronic version is needed in addition to the print edition for reference, the price of the print edition would be paid by subject funds (or a combination of funds for expensive items) and the additional e-cost and hosting fee would be paid by digital funds