July 20, 2000

The UC libraries at Berkeley, Davis, Irvine, Los Angeles, Riverside, San Diego, Santa Barbara and Santa Cruz and the library at  Stanford University hereby establish a formal collaborative collection agreement for cartographic materials and geospatial data in all forms. The reasons for doing so are elaborated in "Brief Guidelines for Collaborative Collection Development and Management among the University of California Libraries" developed by the Collection Development Committee.

The libraries agree that:

1. Specific collection development responsibilities will be listed in the document "UC/Stanford Primary Collecting Responsibilities for Cartographic Materials." It lists, by LC class number, geographic area or thematic responsibilities and collecting levels, and may be altered from time to time.

2. Responsibilities accepted do not prevent collection development beyond commitment levels; each party is free to develop collections at any level it deems appropriate.

3. This agreement will be in full force until July 1, 2002. One year prior to that, it will be formally reviewed and modified, renewed, or cancelled as of the expiration date. Interim modifications can be made -- particularly to the supplementary documents -- upon mutual agreement of the parties.

4. Six month's notice will be given should any party be unable to sustain a commitment contained in the agreement. The notification will be in writing and signed by Library's collection development officer.

5. Materials covered by the agreement will be processed in a timely fashion.

6. Lendable or distributable material will be available through expedited interlibrary lending procedures (mail, fax, ftp, etc. -- normally from one map collection to another; material or a negative response will be dispatched within two working days; requests may be made in writing or by e-mail, or at the lending library's consent, by phone).

7. Map librarians from the campuses will meet annually to review and monitor the agreement. Any unexplained compliance problems should be reported to all directly affected map librarians and to the document's signatories as soon as they are discovered.

8. It is the intention to encourage additional collaborative arrangements between the parties and other libraries and institutions.
 
 

Berkeley: Alan Ritch, AUL - Coll. Development

Davis: Clinton Howard, AUL - Coll. Development

Irvine: Lorelei Tanji, AUL, Collections

Los Angeles: Cynthia Shelton, AUL for Collection Development

Riverside: Peter Briscoe, AUL for Collection Development

San Diego : Phyllis Mirsky, Deputy University Librarian

Santa Barbara: Cecily Johns, Acting AUL--Collections

Santa Cruz: Christine Bunting, Collection Development Officer

Stanford: Assunta Pisani, Associate Director, University Libraries