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UC/Stanford Map Libraries Group meeting
December 9, 2005 at UCLA

(Sketchy Minutes from Mary’s & Kathy’s Notes, 4/10/06; original notes lost by an airline.)

1. Introductions

2. Welcome from UCLA

Cynthia Shelton, the Associate University Librarian for Collection Management and Scholarly Communication welcomed the UC/SMLG. She discussed:

  • Scholarly communication
  • CDL is developing shared digital content; scenarios for keeping prices down and negotiating for lower prices
  • Nancy Kushigian is the Director of the Shared Print Collection at CDL. (Editor’s Note: Nancy Kushigian is retiring). This collection is both retrospective and prospective; current 1 is Canadiana fiction handled by SRLF and Nancy Kushigian. Shared print initiatives could include hard copy of aerial photographs.
  • Ivy Anderson will replace Beverly French at CDL and will be serving on the JSC.
  • Lucia Snowhill is our representative to JSC, but her term ends June 30, 2006.
  • Phyllis Mirsky is our CDC Liaison.
  • The University of California is participating with Yahoo in the Open Content Alliance.  Out of copyright materials in the UC libraries will be scanned and made publicly available over the Internet. It is unknown whether maps will be included in the scanning efforts.

ACTION: Invite Nancy Kushigian’s replacement (Ivy Anderson?) to the next UCSMLG meeting. 

3. Google Earth Pro Demo and handout

  • Dawn Martin from UCSD demonstrated Google Earth Plus and discussed some of the differences between Google Earth Plus and Pro. 
  • UCSD library has purchased 4 annual licenses to Google Earth Plus and received one free version of Google Earth Pro, including the add-on module that allows you to import GIS data. 
  • Google Earth is a visualization tool, not a geographic information system. It does not allow you to query, edit, or analyze your data. 
  • It does allow you to import spreadsheet data to geocode U.S. street addresses, although the geocoding is not as good as ESRI’s.  Geocoding is not exact; just gets you in the vicinity (e.g., locates Dawn’s house 2 blocks from where it actually is).
  • Google Earth Plus and Pro can be used it to create maps with some customization which can be exported and used as image files or then imported into a GIS. It is not a substitute for traditional GIS, but is a good compliment to GIS services.
  • It took Dawn about 4-8 hours to learn the basics, and another 4 days to learn raster import/export, etc.
  • No way to tell exact age of the images you’re looking at in GoogleEarth.
  • Importing raster data: “New image overlay”. Be sure “View-based Refresh” is “NEVER.” And then click on “advanced, so you can input lat/long.

4. NAIP 2005 CA aerial photographs (1-meter res.) update - Kathy Stroud for Quinn Hart

  • georeference; natural color
  • what will be delivered to CaSIL: GEOTIFF files in spring of 2006; compressed images by county; DOQQs; about 11,000 images (2 TB); about 50% of images MrSIDed, and delivered to CaSIL
  • CaSIL will make JPEG2000 images
  • Query from Julie: may we buy just a copy of all the GEOTiffs for a given county?
  • (Editor’s Note: The Interim 2005 county compressed files are available at

5. CalView update and idea session – Kathy Stroud

  • This past year UC/SMLG wrote a letter in support of CaliforniaView’s gaining associate member status in AmericaView.  (Susan Ustin, University of California, Davis Department of Land, Air, and Water Resources and Quinn Hart, CalSpace/CaSIL are the points of contact for CalView.)
  • CalView has been granted associate member status.
  • There is no funding for this year, but there may be funding available for next year. Quinn Hart is looking for feedback on whether CalView should look to distribute the money as one large grant project or in smaller grants. What type of projects should CalView support?

ACTION: Kathy Stroud will forward the URLs with information about the AmericaView program.  (Links are and

6. NDIIPP/NGDA update – Mary Larsgaard, Julie Sweetkind-Singer

  • Julie reported on the September 14 & 15 NGDA Collections Workshop hosted by Stanford. It brought attendees together from across the country and a variety of types of institutions to discuss issues in building a collection for a digital geospatial archive. 
  • NDIIPP/NGDA project is proceeding.

7. Sanborn scanning project update – Julie Sweetkind-Singer

  • LCG&M (Colleen Cahill as contact) perceives scanning the pre 1923 Sanborn Maps in LCG&M’s collection can be done with interns from UMD library school. We would pay LCG&M and then LCG&M pays the interns.
  • There’s a possibility that Stanford and UCLA map librarians can contribute a substantial amount of the total cost from special funds that may be used for one-time monies
  • There might be a possibility that CDL would supply some funds (image projects) – Cynthia will contact Cindy Shelton
  • Julie will get new quote from Colleen for length of time/cost 
  • Megan will take with Richard Marciano (UCSD) at the Super Computing Center about potentially hosting serving up the Sanborn scans.

8. Mexico Digital Data purchase update

  • After Larry Cruse retires, Megan and Dawn (Mary as needed) will take over this project.
    • Mary will send Mark Walker’s quote for price, as compared with Russell Guy’s Omni quote, to all (DONE; decision made to buy from Mark Walker, of Mexico Maps; Larry completed negotiations before his retirement)
    • Mary will check old emails for licenses for digital Mexico (DONE; sent to Megan; looks as if it’s UC use only; no networking?)
    • Larry will check with Russell re if there’s some value-added that makes price from Omni more than price from Mexico Maps (DONE by Larry; basically, no)

9. Caltopo update and brainstorming - Mary Larsgaard

  • A web page has been posted with a list of California USGS topographic map scanning projects.
  • Additionally a survey was created and sent out to the Maps-L, WAML, Caldocs, and Special Collections listservs.
  • Mary has been in touch with Craig Remington at the University of Alabama about his ongoing scanning projects.  He is scanning at 600 ppi, but according to Greg Hajic (UCSB MIL), the contours of the scans are not crisp. Greg will coordinate with Craig about scanning the Central Valley Map series. 
  • MIL has already scanned the LA County Series and the 30’ series and is halfway through the 15’ series. They are scanning at 300 dpi post-processing and preparing JPEG’s and thumbnails. 
  • If we were to seek an ILMS grant for scanning California topographic maps, it should probably be for scanning the 7.5’ topographic maps and creating a web interface.  The University of Nevada is one example of a web interface.

10. Potential ILMS grant proposals and other funding brainstorming.

  • Regarding the Sanborn Maps scanning project, we should contact Phyllis our CDC liaison about whether CDC would support this type of acquisition project.
  • We should also contact other bibliographer groups to see if they are interested in supporting “purchasing” scans of out of copyright CA Sanborn Maps from the Library of Congress. Potential bibliographer groups would be ones that deal with business/real estate, history, urban planning.
  • We may want to consider an LSTA grant for a scanning project.
  • Julie Sweetkind-Singer (Stanford) and David Decklebaum (UCLA) will look into potentially using gift money to fund the scanning.

11.Geospatial data collection & cataloging – skipped due to time restraints

12. Round-robin campus updates

  • UCD: Filling Map Room Assistant position; 11x17” scanner on GIS workstation; has done (2-hour) intro-to-GIS sessions, which are very popular, especially with grad students; usual budget woes.
  • UCR: 3 new AUL positions open; Wendie is sole staff person in map library.
  • Stanford: moving 1,400 maps every 2 weeks to storage (at this point, US topos; 1-day paging); about 1.5 years to get weight on floor down; hand-created index maps for each series; has bought all MapLink scans of topo indexes, and they are online; 1st cut at working through maps from Hoover (divided up by continent).
  • UCLA: On hold for having current-maps reading room; had to get rid of 45 map cases; only map series can go to SRLF.
  • UCI: 8 or 9 professional positions to be posted in early winter; using residual money for shared collections (Tier2s); $2,800 for atlases; re-thinking reference project; new course in earth systems to be offered.
  • UCSD: Geography Awareness Week (film series); balloons with Earth on them around campus; there is no geog dept; Dawn an authorized instructor to teach “Intro to ArcGIS.” Fills up (15/class; 2-day class would cost about $800 through ESRI; $125 ). January 31, 2006 is Larry’s last day at work. New position probably announced early 1/06. Maps at Scripps are not cataloged (55 cases); new position will help out Scripps; probably Scripps will keep only charts
  • UCSC: Ginny Steele is the new UL. One vacant position in Map Room, so they are open afternoons only. GIS lab on campus is excellent, so Cynthia Jahns will drop Arc software due to lack of use in the library.
  • UCB: Has new operations supervisor. UCB requires UCB validation on all computers. Caused by non-UC users having physical fights over who would get to use the PCs; crashing the PCs by attempting to download; pornography use. UCB has 2 major digital projects: foreign topos and aerial photos. Scanning of aerial photo indexes is complete. Foreign topos are now only on CDs/DVDs, not online, because Fatimah had user with 2 PCs downloading everything.

13. Next meeting at Riverside.

14.Tour of UCLA map collection followed the meeting.




Maintained by Cynthia Jahns (cjahns at Last updated July 2007